The seller shall provide and maintain an inspection system in conformance with:

• NADCAP

• ISO 9001, latest revision

• AS9100, latest revision

• Or other Quality System approved by SMC

Supplier must have a counterfeit parts avoidance, detection, mitigation, and disposition program plan. Supplier must only deliver authentic components, devices, pieces, material, modules, assemblies, subassemblies, goods, etc. that are manufactured by or obtained from original equipment manufacturers (OEMs), original component manufacturers (OCMs), or authorized distributors. Supplier must make available to SMC documentation that authenticates and provides traceability of the Parts to the applicable OEM or OCM.

The supplier must develop and maintain a Foreign Object Debris/Damage ("FOD") prevention program for manufacturing areas and associated support function areas. The supplier must conduct production processes appropriate to prevent, detect, and remove all FOD from product(s) during manufacture and provide parts clean and free of all FOD prior to shipment to SMC. FOD contamination can be cause for rejection of material.

Seller agrees not to make any change in materials or design details or other product which could affect the part or any component part thereof without prior written SMC approval. When applicable, the seller will identify, on the Certificate of Conformance and/or packing list, the as built revision level of the end item product being delivered.

(1) SMC, their customer, and regulatory authorities shall be granted the right of access to all seller’s facilities involved in the order and all applicable quality records. (2) The right to verify at the seller’s premises that subcontracted product conforms to specified requirements. Such verifications shall not be used by the seller as evidence of effective control or quality by the supplier. 

Unless otherwise specified by the item drawing, specification or purchase order, the seller is responsible for assuring that all items are delivered without damage or deterioration and are efficiently and economically packed for the method of transportation and of handling involved. Unit and intermediate packaging will be employed as necessary to prevent damage or deterioration. 

Each manufacturer's Heat/Lot within a shipment must be segregated and identified. Raw material procured to Federal, Military, Aerospace or other specification shall be marked and identified per the requirements of the identification specification which is referenced in the controlling (i.e., Federal, Military, Aerospace, etc.) specification.

Distributors must maintain clear traceability to the original manufacturer for each lot in a shipment and it must be readily retrievable and provided to SMC upon request. 

Seller shall have a calibration system that assures compliance with NIST/ANSI/NCSL Z540-1-1994 “American National Standard for Calibration”. Any deviation or waiver to this requirement must be approved by SMC’s Material and Quality Assurance Representatives.

The supplier must provide a legible and reproducible copy of material test reports for lot/heat shipped. Test reports shall be identified with specification number and heat and/or lot number. Chemical and physical test reports shall include actual numerical values for each property tested in accordance with the applicable specification. Specification and revision will be shown on each test report furnished.

A certificate of conformance or certificate of compliance must accompany the shipment, stating that the process, product, or service furnished is in conformance with all PO and drawing requirements and must contain the following information:

• Supplier’s full name and address

• SMC Purchase Order number

• Part number (when applicable)

• Heat/Lot number(s) and quantity per

• Quantity shipped

• Authorized Quality Representative Signature, title, and date

The supplier must provide a copy of NDT reports (radiographic, ultrasonic including the C-Scan inspection report if required, penetrant, etc.) for each item (as applicable), authorized by a representative of the Supplier’s Quality function, with each shipment.

FAI must be performed by the supplier in accordance with the latest revision of Aerospace Standard AS9102. Supplier must utilize the current AS9102 forms, or equivalent, including: 

Form 1 – Part Number Accountability 

Form 2 – Product Accountability – Materials, Special Processes and Functional Testing 

Form 3 – Characteristic Accountability, Verification and Compatibility Evaluation 

All data fields as listed in AS9102 as Required (R), Conditionally Required (CR) or Optional (O) must be completed on Forms 1, 2, and 3 if the data field is applicable. If the field is not applicable, mark with N/A; do not leave the field blank. Form 3 Block 5 Char. No. must be identified on the drawing. Form 1 Blocks 23 and 24 are not required to be completed. 

Supplier must perform a new FAI on a representative part of the first production run or when there is a lapse in production exceeding twenty-four (24) months. In addition, any changes or deviations as defined in AS9102 require a full or partial FAI. 

The completed First Article Inspection Report (FAIR) must accompany the product on which the FAI was performed when shipped to SMC. 

The supplier must submit an inspection report showing 100% of all features with explicit geometric requirements including those features that are detailed in notes. Serial numbers and/or lot codes must be referenced on the inspection documentation. AS9102 Form 3 or equivalent may be utilized for reporting purposes.

Material(s) noted on this purchase order must be supplied in accordance with OSHA’s hazard communication standard 29CFR1910-1200, OSHA Instruction CPL2-2.38 dated May 10, 1998, and Washington State codes 296-62-05413. Materials not received in compliance with OSHA requirements and Washington State codes will be subject to immediate rejection and returned at supplier’s expense.

In addition, if seller is aware of any additional precautions and/or handling techniques instituted with regard to other customers, seller is required to request to submit those safeguards with SDS. 

Seller is required to forward a Toxic Substance Control Act (TSCA) certification letter to the SMC for the product(s) purchased on this purchase order with the statement that every chemical component of the product(s) is listed by the Toxic Substance Control Act Inventory (P.L. 94-94-969).

The supplier must identify all items, parts, components, sub-assemblies and/or assemblies as required by the drawing, as specified by the SMC Purchase Order, or per the SAE specification for the product.

Any departure from drawing specifications or other purchase order requirements must be documented by the seller and submitted to the Buyer for consideration and disposition. A copy of this disposition document must accompany each affected shipment.

The Seller upon discovery of a shipment/delivery of nonconforming product must provide a notice of disclosure to SMC within 48 hours of discovery.

The Seller shall maintain records of product delivered to SMC for a period of ten (10) years.

The supplier must have processes in place to assure full compliance to all quality Purchase Order (PO) notes and requirements applicable to this PO. When products or services applicable to this PO are procured by the supplier from sub-tier suppliers, the supplier must flow the quality PO note requirements and all other requirements, as necessary, to ensure full compliance is achieved.

The Seller shall identify all materials and articles which have definite characteristics of quality degradation with age or environment. The Seller shall affix this information directly on the material container or article. This identification shall indicate the date useful life was initiated and the date or cycle at which the useful life will be expended. When environment is a factor in determining useful life, the identification shall include the storage condition (i.e., temperature, humidity, etc.) required to achieve the stated life. A minimum of 75% of applicable material/article shelf life shall remain upon receipt of the material by SMC or the material is subject to rejection.

A legible and reproducible copy of special process certifications (i.e., Testing, Heat Treatment, Non-destructive Testing, etc.) will accompany each shipment of material, parts, or assemblies. Special processes will be performed by accredited process facilities and, if required by contract, customer (process specification owner) approved sources.

The Seller shall maintain applicable statistical control charts for key characteristics identified by the customer drawings. A copy of the key characteristics statistical control charts must accompany all items in the shipment to SMC.

Items to SMC under this solicitation/Purchase Contract may contain data subject to U.S. Export laws and regulations. Seller is advised that such data may no be exported or re-exported to foreign persons, employed by or associated with, or under contract to Seller or Seller’s lower-tier suppliers, without the prior written consent of SMC and under authority of an Export License or applicable License Exemption. If such data is marked as Export Controlled, Seller indemnify and hold SMC harmless from and against any and all claims, liabilities and expenses resulting from the Seller’s failure to comply with the Export Laws and Regulations of the United States.

Supplier’s quality system shall include adequate controls of Acceptance Authority Media (AAM). This shall include but not be limited to:

• Application Errors (i.e., Omission, Typos, Legibility, etc.)

• Untimely Use (i.e., Documentation is not completed as planned, “Stamps/Sign as you go”, etc.)

• Misrepresentation (i.e., Uncertified personnel, Falsification of documentation, Work not performed as planned, etc.)

• Training Deficiencies (i.e., Ethics, Culture awareness, Proper use of authority media, etc.)

Suppliers are to train employees on product/service conformance, product safety and ethical behavior, all if which can have a significant impact on the safety and well-being of people. 

Suppliers shall notify Specialty Metals with any changes to products, materials, supplier’s location, process, equipment, sub-tier suppliers, etc. and obtain Specialty Metal’s approval.

Performance will be monitored and communicated by Specialty Metals. To remain on the Approved Suppliers List (ASL), suppliers should maintain a combined Product Conformance and OTD rating of 85%. Quality and OTD ratings below the established standard may require corrective action or lead to removal from the ASL.